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SIGMAA Officer Handbook

SIGMAA Officer Deadlines

Below are deadlines for receipt of reports and proposals relevant to SIGMAAs. Mandatory items are highlighted.

January 31
JMM Minicourse Proposals
January 31
JMM Contributed Papers Proposals
March 15
April 15
JMM Panel/Other Activity Proposals
September 25
October 8-22
SIGMAA Officer Elections Open
October 15
MathFest Minicourse Proposals
October 15
MathFest Contributed Papers Proposals
December 31
MathFest Panel/Other Activity Proposals

For detailed information on submitting proposals to organize events at a Joint Mathematics Meeting or a MAA MathFest, see our Propose a Session Guidelines or contact Hortensia Soto.

Annual Reports

The deadline for submission of Annual Reports is March 15 of the following year. The purpose of this Annual Report is to collect information about the operation and activities of all the SIGMAAs (Special Interest Groups of the MAA) in an effort to establish a record for archival purposes. This information will be maintained by the MAA Department of Programs and Services and shared, in a variety of forms, with the SIGMAAs, with various MAA administrative units, and with the MAA general membership. This effort will enable the Department of Programs and Services, along with the MAA Committee on SIGMAAs, to better serve the needs of SIGMAAs and their members as well as provide SIGMAAs an opportunity to share best practices, new ideas, and concerns.

Please use the link below to submit your Annual Report, due March 15. Respond as completely as possible, keeping in mind the objectives of this form mentioned above. 

Click here to submit your Annual Report.

SIGMAA Finances

Budget and Financial Reports

SIGMAAs should plan each year based on income from the previous year (see the FAQs above for more detailed information). Financial reports are sent annually from the MAA Communities Coordinator. If your SIGMAA does not receive yours or needs an update, let us know.

Planning Events and Projects

For routine events within your budget (small receptions at a meeting, prizes given annually, etc.), we don't need to know ahead of time. Just submit the proper forms for reimbursement.

For non-routine events or large projects, please submit a Project and Event Proposal Form.

Requesting Payments from SIGMAA Accounts

For payments going to people, use the MAA Reimbursement Form.

To request checks for other purposes, use the MAA Check Request Form.

Send all forms to [email protected] or mail hard copies to MAA SIGMAAs, Attn: MAA Communities Coordinator, 1529 18th Street NW, Washington, DC 20036.

SIGMAA Member Communications
Membership and Mailing Lists

We can send you membership list of your SIGMAA at any time (note that it will not include email addresses). To request a list, either the Chair or Secretary of the SIGMAA should email [email protected]. Please note that these lists can include mailing addresses but cannot include email addresses. If your SIGMAA is sending out a hard-copy mailing, we are happy to help with this, please reach out to [email protected].

If someone is already an MAA member and would like to join a SIGMAA, he or she should call 1-800-331-1622 and we can update the membership and accept payment (SIGMAAs are $12 per year) over the phone. This type of update cannot be made through the website.


We update SIGMAA listservs about once a month. If members is wondering why they are not receiving emails, please have them email [email protected] (it is usually because either their MAA or SIGMAA membership has lapsed). If you need to change the moderator of your SIGMAA's listserv, just let us know. 

SIGMAA Election Procedures

The national office will administer all SIGMAA elections online each Fall. Elections are to run during the months of October or November and end before the MAA winterbreak.The approximate timeline for elections is below. If your SIGMAA cannot meet these deadlines, please let us know as soon as possible.

  • September 4 - Secretaries and Chairs receive an email reminder about election dates and procedures. 

  • September 25 - Deadline to send all candidate information to MAA Communities Coordinator. Please include titles of office, names of candidates, and brief bios, and email address (for membership verification).

  • October 3 - Deadline for non-member candidates to establish membership. All candidates will be checked for current membership in both the association and SIGMAA. Those candidates without current memberships will be contacted and requested to renew. Those candidates that do not reestablish their memberships will be removed from the ballot to keep all elections on schedule.

  • Once all memberships have been checked, a SurveyMonkey ballot will be created and sent to the Chair or Secretary for approval. The approved ballot will be sent to all members of the SIGMAA for voting. The ballot will remain open for two weeks.

  • October 8 - Ballots open.

  • October 22 - Last day to vote

  • October 23 - Election results will be submitted to the Chair. The Chair may then choose how to announce the results.

  • All scheduled elections MUST take place, even in the event of an uncontested slate, and include the option for write-in candidates.

  • Please note that paper ballots are available, but are by request ONLY. To obtain a paper ballot, the member should contact MAA Communities Coordinator , and it will be mailed or faxed out. In order for the paper ballot to be processed with the online votes, it must be received before the close of the election window.

SIGMAA Review Process

SIGMAAs are reviewed on a rotating three-year schedule by the MAA Committee on SIGMAAs. The review process is designed to ensure that SIGMAAs are providing value to their members and also to assist SIGMAAs in being effective. Full details on the SIGMAA review process can be found here.

Changes to SIGMAA Charter

At any time, a SIGMAA may make changes to its charter. To properly make these changes, the following rules must be observed:

  • Substantive changes must be sent to the Committee on SIGMAAs for approval before being voted on by the membership.
  • Any changes made to bring a SIGMAA's charter inline with the MAA's model charter do not need to be voted on by the membership. Please note: this does not mean that the membership has to be excluded from such a vote, only that they aren't required.
  • All changes need to be sent to the Committee on SIGMAAs, even after voting has occurred. They will then forward the proposed changes on to the Executive Committee of the MAA for final approval.

Officer Communications

All SIGMAA Officers are added to the SIGMAA Officers group on MAA Connect. If you do not have access and believe you should, please reach out to MAA Communities. The former Google-based listserv will be discontinued during the summer of 2020. 


All SIGMAA Officers are required to have current membership with the Mathematical Association of America and the Special Interest Group they hold office. If you have any questions about an officer's membership status, please email MAA Communities Coordinator.


The full SPWG (Strategic Planning Work Group on SIGMAAs) report is in the members-only portion of the web.